Business moving checklist template4/20/2024 ![]() ![]() It’s also important that you find several commercial movers specifically. Make sure the mover is licensed and insured. Whether moving locally or long distance, choosing a moving company should include getting referrals, reading the reviews, checking the BBB for complaints history and checking professional accreditation, all the while watching out for potential red flags. If you are moving locally (a move is considered local if you’re relocating within 50 miles), here are our tips on how to research and compare local moving companies. Deciding on what type of insurance you’ll need will help budget the move more accurately and also communicate your moving-insurance needs to the moving companies. Think whether you should buy full value protection coverage, which offers significantly more protection, or expand mover coverage further by buying third-party insurance. You can always replace damaged furniture, but what is something more crucial to your continued business operations, like electronics? It pays to be protected. This moving insurance is federally mandated and is included in the move but will only cover so much. It’s basic, however, at up to 60 cents per pound. Professional moving companies offer at least one type of coverage called released value protection. Who will make all the move-related purchases and how will the vendors be paid? Decide on the level of moving coverage Determine what your non-negotiables are, and think about where you can scale back to save some money. You might have to adjust it down the road, but at least having some idea from the get-go how much you’ll have to spend will be immensely helpful when you talk to the moving companies. Make a decommissioning plan early and discuss with your moving team how to assign related tasks. Your lease should specify the details, and if you don’t want legal trouble or to lose your security deposit, the lease conditions must be adhered to. It also involves repairs to the property damage and even small things like replacing burnt-out lightbulbs. It includes removing cables and electrical installations, fixtures, signs and logos, furniture, and so on. Decommissioning is more like restoring it to its original condition before you moved in. Who is planning, packing, unpacking, organizing, decorating? Make a decommissioning planĭecommissioning goes way beyond just cleaning your old office. If the lease for your current office isn’t up yet, will you lose your deposit? What repairs do you need to do before you hand the key over to the landlord? Are you responsible for property damage such as broken lights or chipped paint? Designate an in-office moving teamĭo you want to be involved in every aspect of the moving process or just some? Are you the point person or should you assign that responsibility to someone else on your team? Delegate some tasks to your moving project management team, clearly defining roles. Here’s what you need to consider six months before an office move. Here is our step-by-step timeline to help you stay organized. Office move planning can start as early as a year before your move date, but six months is typically when you start looking for relocation services and start planning the logistics of a business move. If you’re trying to navigate one, use this our timeline and checklist as your guide to moving to a new office space. Whether you’re moving to a new floor or across the country, office relocation is a lot of work, regardless of the size of your company. And usually, there’s not a whole lot of time to get it all done (you can’t exactly shut down operations for a week to sort things out). You’ve got big, bulky office furniture, difficult-to-pack electronics, and multiple rooms worth of knick-knacks to get packed up. Moving to a new office space is just as involved a process as moving to a new home. ![]()
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